March 1, 2025 - Show Information
Encorps Showcase - Provincial Prelims - Event Details
Hosted by Encorps Winterguard
Nutrien Western Event Centre at Stampede Park - 1800 Stampede Trail SE, Calgary, AB T2G 5A2
Tickets available online and at the door
Door open 11:00am
Event Notes
Performers should arrive at GMC Stadium between 10:00am and 10:30am || Encorps Explorers, Jump Start and Edmonton Sabers JR Winter Guard should arrive at Nutrien Western Event Centre
Percussion Equipment will be unloaded into GMC Stadium North Loading Doors. Trucks/Trailers may back into this area for easy unload.
Guard and Winter Wind floors, equipment and props will be unloaded into Nutrien via Door 7
The schedule allows for approx. 20 minute warm up in designated spaces. Volunteers will notify periodically of the time remaining.
There is a Captain’s Retreat at the end of the show for the presentation of scores and awards.
Note: IT IS CRITICAL THAT GROUPS DO NOT ENTER THE WARM UP SPACE PRIOR TO THEIR DESIGNATED TIME. This is in the interest of everyone's safety by reducing the chaos in the space. GROUPS THAT VIOLATE THIS MAY BE DISQUALIFIED AND/OR HAVE PRIVILEGES REVOKED AT FUTURE EVENTS.
Groups are encouraged to watch as many shows as possible! Performers and those with wristbands are permitted into spectator seats, free of charge.
Safety
Anyone ‘backstage’ in the Nutrien Western Event Centre or in GMC Stadium MUST be either a performing members, staff with wristband or support personal with a wristband.
This is for everyone's safety. NO EXCEPTIONS
Performing groups should move through the event site AS A GROUP. It will be extremely busy backstage, and will greatly help event volunteers if groups remain together at all times.
Site Maps
Recommended parking:
Lot 5
Performer Parking Code, to be entered in any ParkPlus Pay Station:
CS3413
THIS MUST BE INPUTTED EACH DAY INTO THE PARKPLUS SYSTEM
Buses and Equipment Trucks should park in Lot 9 (south of GMC Stadium)
Bus and Truck Parking: Available in Lot 9 after equipment drop-off
Wayfinding from Lot 5
GMC Stadium
Performer Entrance
GMC Stadium Equipment Entrance
Nutrien Equipment Entrance
Site Note:
we are utilizing spaces that are usually used for agriculture purposes. Although the arena is clear of dirt this year (yay!), these are still very dusty spaces. Please have your staff and members plan accordingly.
Timing Line & Floors
On Deck: will be behind the black curtain in the performance space. Please ensure performers remain SILENT in this area
Guards: are to follow the vertical timing line.
Winds & Percussion: are to follow the horizontal timing line.
Please ensure that your floor is ready to unfold accordingly.
Schedules
Notes: Schedule is subject to changes. AMAA website links are the one true source for information.
Winds & Percussion: with the forecast calling for nice weather, music warm ups are permitted outside in the designated zone (directly in front of the Main Entrance to GMC Stadium). Please coordinate with the other music staff to ensure all groups have the opportunity for the best warm ups ahead of performing.
Sound Check
Please have one or two representatives join our sound team at the main sound booth in the arena at 10:45am for a sound check/volume setting of performance music.
Warm Up
Note: IT IS CRITICAL THAT GROUPS DO NOT ENTER THE WARM UP SPACE PRIOR TO THEIR DESIGNATED TIME. This is in the interest of everyone's safety by reducing the chaos in the space. GROUPS THAT VIOLATE THIS MAY BE DISQUALIFIED AND/OR HAVE PRIVILEGES REVOKED AT FUTURE EVENTS.
Guards may use speakers in warm up - Provided it does not overtake the room for other warmups and ongoing performances.
Percussion and Winds warm ups are scheduled to not overlap. Please be respectful of times so that all groups get their best warm up ahead of performing.
Retreat
A Captains Retreat will be held following the last performance. Please line up in the On Deck area by 4:30pm in performance order (first performing group will be first out from the curtain).
Performers with Multiple Groups
It’s very exciting that our community offers multiple opportunities for members to perform! Although AMAA has tried to separate groups with shared members in the performance order, we know that it will be a rush for those members.
Quick Changes can occur in the washrooms near Altalink Hall. Members can pre-set their items here ahead of their performances.
Groups should NOT cross the timing line until all members are in the performance gym
MC script has lots of content to share - be sure to take a breath and get into the zone
Any day-of concerns can be shared with the AMAA Logistical Liaisons Kareen, Sam or Grace upon arrival on-site.
Critique
Slots are available for post-show critiques for all divisions. Sign up available via CompetitionSuite.
Final Critique schedule will be posted by Friday, February 28.
Listening to all commentary tapes is a mandatory pre-requisite for attending critique.
Overnight Storage
Guard groups that are performing at Arts in Motion are welcome to store their equipment in the Nutrien. Please find AMAA Logistical Coordinator Kareen for space assignments.
Percussion and Wind groups are welcome to store their equipment in the GMC Stadium. Please find AMAA volunteer at GMC for space assignments.
No personal items may be left in GMC Stadium. All equipment is left at your own risk.
Sound & Script
Performance Music needs to be uploaded via CompetitionSuite
Script Spiels can be updated with the Mid-Season Change Form
Updates to music and spiels no later than Wednesday, February 26
Code of Conduct
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Code of Conduct 〰️
Code of Conduct
A reminder that this event could not be possible without our fantastic volunteers! Please ensure all performers, staff and chaperones are respectful and listen to the directions provided by our volunteers. They are here to ensure everyone's safety in the venue and that the show runs smoothly.
GROUPS THAT ARE IN VIOLATION OF THE CODE OF CONDUCT WILL BE DISQUALIFIED FROM THE EVENT.
Adjudicator Tapes, Scores & Messages
Approved Adjudicator tapes will be available to your groups directly following the completion of their division/class through CompetitionSuite and the CompetitionSuite App. For any technical assistance, please refer to this CompetitionSuite Knowledge Base - Commentary.
Scores will be available to view on CompetitionSuite following Retreat.
Messages throughout the event will also be sent via CompetitionSuite Messages. To receive these, please ensure that a cell number is added to your profile.
Refer to CompetitionSuite Knowledge Base - Staff Management.
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